Creating A Legacy Inc Recruitment 2021 - Creating A Legacy Inc invite a new official to fill Office Assistant that will be placed in Indio.
Creating A Legacy Inc Jobs 2021
Detail of : Office Assistant Job Opening in Indio
About Us: Here at Creating a Legacy, Inc our mission is to assist each person to develop mentally, physically and, if applicable, spiritually. We believe we can accomplish this mission by creating opportunities for life changing independence, achievement of the highest self sufficiency as possible, and productive and satisfied lives as part of the community by participating in community and outreach programs that provide environments of hope, encouragement, and participation in everyday life with friends, neighbors, and co-workers through integrated educational, social and recreational program and services. Creating a Legacy, Inc. promotes services and supports that enable individual's and their families to make their own decisions and choices. We are committed to our mission in providing the supports that promote and add to the role of each Individual which include their talents, diversity and uniqueness. Creating a Legacy, Inc. inspires and instills within people the desire to fulfill their potential in life with a sense of dignity, listen, protect, guide and support each Individual to meet this challenge. Creating a Legacy, Inc. works cooperatively with others of mutual purpose in accomplishing the mission before us. COMPANY BENEFITS:
401K Plans Available
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Greets all agents, clients, staff, and visitors at the front desk reception area, and directs their inquiry to the
Answers, directs, and transfers phone calls to the appropriate party according to the Company’s phone protocol.
Responds to routine inquiries and performs tasks requiring a basic knowledge of office routing and work area
policies and procedures.
Remains visible and accessible to residents, clients, staff, and visitors at all times.
Ensures proper documentation/referencing of all communications and orders by attaching fax confirmation or
print out of email to appropriate individual/file, presentation flyer, premier registration, maintenance request, phone list, New Agent phone number sheet, office supply order, etc.
Maintains adequate supply of forms, flyers; keeps office supplies stocked.
Reviews and ensure accurate and updated SDS sheets monthly
Maintains and updates all resource and support information including vendor & phone lists.
Ensures that the resource room is kept well stocked, clean and free of clutter.
Updates posters on bulletin board.
Maintains reception area in a clean, neat and orderly fashion.
Projects a positive and professional image.
Leadership - Maintains a positive, upbeat role in the Company. Promotes and exemplifies Company values and
represents departmental objectives and interests to internal and external customers.
Customer Service - Follows up on complaints, questions, and concerns that come to the department; responds to
customer needs in a timely and efficient manner. Develops and promotes teamwork and cooperation among fellow employees and managers. Shows an appropriate sense of urgency in completing work and addressing the needs of others.
Incumbent must be flexible to changing policies and procedures, as well as varying deadlines.
Data entry of payroll, training assignments, employee data, etc.
Other duties as assigned.
QUALIFICATIONS – To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience –
High School or G.E. D.
Minimum three (1) years office/clerical experience.
Knowledge of Paychex Payroll Platform preferred.
Previous experience in a related industry a plus.
Required Technical / Other Skills/ Abilities
Excellent written and verbal communication.
Ability to effectively present information and respond to questions from employees, clients, and the
Ability to calculate figures, time keeping, and amounts such as addition, multiplication, decimals, and
Required Licenses / Certifications – Working knowledge of computers and most commonly used business software, to include: Microsoft Word, Excel, Outlook, and PowerPoint. Since driving a vehicle during the scope of employment is necessary, incumbent should possess a valid California driver’s license and carry automobile liability insurance that meets or exceeds State requirements. A clear Motor Vehicle Record is required. Updated MVR’s may be periodically collected. Ability to multi-task, prioritize and meet deadlines.
Job Type: Full-time
Should you are interested and qualified, please apply in confidence by filling online application form at :
Only qualified candidates that meet with the above requirements would be processed in this recruitment.
Only shortlisted candidate will be proceed on the next step.
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