THIS POSITION IS COVERED UNDER THE CITY'S COLLECTIVE
BARGAINING AGREEMENT WITH THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES – AFSCME
ONLY EMPLOYEES IN CITY JOB TITLES IN THIS BARGAINING UNIT ARE ELIGIBLE TO BID ON THIS POSITION
IF YOU ARE A CURRENT CITY EMPLOYEE AND WANT TO EXERCISE YOUR CONTRACTUAL RIGHTS TO BID, YOU MUST APPLY ON THE BID ONLY SITE AT: www.cityofchicago.org/CAREERS
(Once the website opens, scroll down and click on the button titled "Bid Opportunities.")
IN ADDITION, YOU MUST CHECK THE BOX ON THE CAREERS APPLICATION
TITLED "ALREADY EMPLOYED BY THIS COMPANY", CORRECTLY ENTER YOUR EMPLOYEE ID, AND SELECT THE CORRECT BARGAINING UNIT.
YOU MUST USE THE EMPLOYEE NUMBER FOUND ON THE UPPER LEFT-HANDCORNER OF YOUR PAY CHECK STUB LABELED "PAYEE/EMPLOYEE NUMBER."
(NO OTHER FORMAT OR SYSTEM CAN BE USED TO OBTAIN YOUR EMPLOYEE NUMBER).
FAILURE TO CHECK THE "ALREADY EMPLOYED BY THIS COMPANY" BOX, ENTER YOUR EMPLOYEE ID, AND SELECT THE CORRECT BARGAINING UNIT WILL RESULT IN A REJECTED BID APPLICATION.
These positions are open to the general public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid on this position.
Department of Family and Support Services
Number of Positions: 1
Under general supervision, processes and supervises the processing of payments and the monitoring of expenditures to ensure that municipal finances are accurate and up to date, and that vendors and suppliers are paid within established timeframes, and performs related duties as required
Supervises the data entry of invoices and participates in the processing of vendors’ invoices for payment
Conducts research of contract agreements, invoices, and supporting documents to verify if item codes, remittance addresses, voucher numbers, funding strip codes, and contract data are accurate and covered and whether requested cost are valid based on quantity requirements and agreed discounts
Compiles invoices and support documents for packaging by date, vendor name, and remittance address and verifies that corresponding receiving reports are consistent specifically in areas pertaining to cost, items, and quantity before submitting to the Comptrollers office for payment processing
Supervises and monitors the maintenance of files containing reports, contracts, and invoices
Checks figures for accuracy prior to processing vouchers and approving vendor invoices for payment
Troubleshoots invoice problems conferring with vendors and department managers to resolve payment issues
Interprets and communicates purchasing procedures and regulations to department managers
Location: Department of Family and Support Services
Address: 1615 West Chicago Avenue
Days: Monday – Friday
Hours: 9:00 AM – 5:00 PM
THIS POSITION IS IN THE CAREER SERVICE
Three years of work experience in processing and auditing vendor invoices and purchase orders for payment of which one year is in a supervisory role related to the responsibilities of the position; or an equivalent combination of education, training, and experience
Disclaimer"Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.
Education & Employment VerificationPlease be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.
NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of processing, if applicable. You must also provide your valid U.S. driver's license at time of processing.
NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.
VETERANS PREFERENCE NOTE: The offers Veterans Preference to both current, active military personnel AND military personnel who have served in the Armed Forces of the United States and have received an honorable or general discharge. Eligible candidates must have at least six months of active duty documented. In order to receive the veterans preference, candidates need to indicate whether or not they are a veteran by answering “yes” or “no” to the question on the online application that asks, “Are you currently serving on active duty for at least six months in the Armed Forces of the United States OR have you served in the Armed Forces of the United States on active duty for at least six months and received an honorable or general discharge?” In addition, you must attach documentation to verify your military service. For veterans, you must attach a copy of your DD214 (Member Copy-4) to your online application which includes character of service status OR a letter from the United States Veterans Administration on official stationery stating dates of service and character of service. For active military personnel, you must attach a letter from your Commanding Officer on official stationery verifying your active duty, length of service, and character of service in the Armed Forces of the United States AND a copy of your military ID to your online application. Failure to answer the question and attach the required documentation will result in you not being considered for the Veterans Preference.
This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the interview will be selected.
Preference will be given to candidates possessing the following:
Proficiency using FMPS or a related management/purchasing software
Previous experience interpreting policy and procedures and responding in writing to questions or providing clarification
Associates degree in Accounting or Business Administration
Proficiency with Microsoft Office: Outlook/Teams, Excel and Word software
Your initial evaluation will be based on information provided on the application form and documents submitted with the application. Applications must be submitted by the individual applicant. No second party applications will be accepted.
All employees of the must be actual residents of the City as outlined in 2-152-050 of the Municipal Code. Proof of residency will be required.
If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process, please contact the , Department of Human Resources, at 312-744-4976 or [email protected] Please be prepared to provide information in support of your reasonable accommodation request.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The is an Equal Opportunity and Military Friendly Employer
Department of Human Resources
Lori E. Lightfoot, Mayor Christopher Owen, Commissioner
Please note, all positions with the close promptly at 11:59pm C.D.T. Applications for this position will be accepted until 11:59p.m. CDT on 8/16/2021. No exceptions will be made.
Job Posting: Aug 2, 2021, 12:00:00 AM | Closing Date (Period for Applying)External: Aug 16, 2021, 11:59:00 PM
BU: 10 | Salary: $63,720.00/Year Pay Basis:Yearly
For further information, please refer official source from City Of Chicago Career Center on following link below. If you meet the requirement and are interested in building a future career with City Of Chicago, please register yourself at :
Only qualified candidates that meet with the above requirements would be processed in this recruitment.
Only shortlisted candidate will be proceed on the next step.
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