Detail of : OFFICE ASSISTANT OPTION 2 3001000 Job Opening in Chicago
Agency: Department of Human Services
Requisition ID: 10-91-1676-27983 Closing Date/Time: 05/11/2021 Salary: $2,934-$3,919/Monthly Job Type: Salaried Full Time County: Cook Number of Vacancies: 1 Plan/BU: RC014
Collective Bargaining Agreement language applies to this posting:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.
*****DO NOT APPLY ONLINE*****
Follow the application instructions below to apply to this position.
Under general supervision, reviews complex material to be typed, processed and filed. Types a variety of routine forms, form letters, cards and records.
25% 1. Types difficult materials such as resumes for clients, weekly and monthly statistical reports, unit meeting minutes and vouchers for clients in training; proofs for correctness of grammar and punctuation and for clarify of content.
20% 2. Edits Authorization and Transmittal of Assistance Action forms received from casework staff; updates the computerized clients file, i.e., client characteristics and client activity; enters employment and confidential materials including staff performance evaluations.
15% 3. Conducts computer clearance for welfare savings due to client obtaining employment, receiving unemployment benefits or non-cooperation; creates welfare savings reports and overdue case action report.
15% 4. Serves as receptionist; answers telephone and refers caller to appropriate person; greets and directs clients and visitors to proper party.
10% 5. Types a variety of routine forms, form letters, cards and records; proofs for clarity of content, grammar and punctuation.
Job Responsibilities continued
5% 6. Issues new or replacement LINK cards to clients, maintains records of card numbers issued or voided, completes computerized transactions to communicate activation of card to EBT contractor.
5% 7. Maintains files of forms, reports and supplies; receives and distributes mail, prepares outgoing mail; reports unit attendance and maintains corresponding files.
5% 8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Requires knowledge, skill and mental development equivalent to completion of high school and one year of related office experience.
Requires ability to type 35 wpm.
Knowledge, Skills, and Abilities
Requires working knowledge of alpha-numeric sequencing
Requires working knowledge of office procedures, practices
Requires ability to operate commonly used office equipment
Work Hours: 8:30 am-5:00 pm Monday-Friday Work Location: Englewood FCRC
5323 S Western Blvd Chicago, IL 60609-5436 Agency Contact: [email protected] Job Function: Clerical and Administrative Support
CANDIDATES MUST SUBMIT A SEPARATE BID FORM AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. PLEASE USE THE REQUISITION ID FOR THE BID # ON THE APPROPRIATE APPLICATION FORM.
DHS Mission StatementIDHS’ serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.