Detail of : Substitute Human Resources Technology Specialist Job Opening in Palm Desert
Substitute Human Resources Technology Specialist Job Type: Full Time Department:
Basic Function: BASIC FUNCTION Under the direction of the Vice President, Human Resources and Employee Relations, or assigned supervisor, plan, organize, and perform a variety of complex technical duties related to the development, maintenance, and enhancement of the Human Resources Information Systems (HRIS) database, applicant tracking, onboarding, and performance evaluation systems; ad hoc reporting using complex functions of Excel and other software, create queries and prepare reports, identify and resolve database and other HR systems issues, develop test plans and strategies as a result of changes to the database systems, and perform clerical duties in support of the Office of Human Resources. The Office of Human Resources is a group comprised of eleven employees that meets the demands of a growing institution dedicated to each student's success. As an essential member of the Human Resources team, the Human Resources Technology Specialist will assist in operational functions within the Human Resources department, including creating complex reports, managing the Human Resources website, updating and maintaining the HRIS, and assisting the public and employees with general Human Resources inquiries. This dynamic position requires both technical and soft skills in order to best serve and our community.
EMPLOYMENT STATUS Bargaining Unit Position, Range 14. This is a substitute position for 40 hours a week. The schedule is MondayFriday, 8:00 a.m.5:00 p.m. Summer hours are MondayThursday 7:00 am5:30 pm. Hours subject to change based on District need. About The , Desert Community College District enrolls approximately 15,000 students each academic year with steady enrollment growth each year. embraces diversity in all forms and the right of all people to have access to quality higher education in a safe learning environment. Designated as a Hispanic-Serving Institution (HSI), administers an array of student programs specifically focused on student support and helping students achieve their educational and career goals. As a two-year college, we offer Associates Degree for Transfer, both in Art and Sciences, Associates Degrees, and Certificates across a wide range of disciplines.
is a district that consists of leadership, staff, and faculty who are committed to enhancing our community through supporting the academic success of all of our students including students of color, students with disabilities, students who are first generation to college, veterans, students of all ages, students with diverse socio-economic backgrounds, dreamers, and students of diverse sexual orientation and gender expression.
When you join you can expect to be part of a diverse, inclusive, and collaborative community. We provide students with a rich and dynamic learning experience that embraces differences, emphasizes collaboration, and engages students in and out of the classroom. We are committed to ensuring that is a welcoming place for the success of all students. Interested in learning more about and the Coachella Valley? Visit the links below.
The CommunityCoachella Valley
Who We Want: is seeking individuals from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. As such, we prioritize individuals who fully demonstrate their understanding of the community we serve, the benefits of diversity in a professional and educational setting, and values creating a culture that brings people together. A successful candidate will value working in a collegial, collaborative environment that is guided by a commitment to inclusion, student education, and equity. An equity-minded individual is a person who already does or has demonstrated the desire to:
Understand the importance of holding ourselves accountable as faculty, staff and leadership for closing equity gaps and engaging in equitable practices;
Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility;
Encourage positive race-consciousness and embrace human difference;
Reflect on institutional and teaching practices and aim to make them more culturally responsive; and
Strategically build buy-in and participation among colleagues for equity-related initiatives.
Provide a high level of collaboration and service in the performance of assigned duties to both external and internal stakeholders.
Plan, organize and perform complex technical duties to maintain the integrity and accuracy of the HRIS and other HR databases.
Enter new employee data; establish new positions; update and modify position, employee, and earning records; develop and modify systems tables as necessary. Serve as primary contact regarding HRIS related matters and collaborate effectively with other departments.
Compile and prepare data necessary to produce technical reports in compliance with District, federal, state and local regulations, policies and procedures; create and conduct routine and specialized queries and generate reports; review data for accuracy.
Work with other departments and HR staff to identify and recommend changes in business operations to resolve HRIS issues in compliance with MIS reporting requirements, District policies and procedures, federal, state and local regulations as well as to effectively utilize administrative software based on cost benefit and feasibility studies.
Consult with users and vendors in diagnosing and solving all software and data related problems.
Develop test strategies to validate changes in processes, tables, setup tables and rules.
Develop sample-testing records/criteria on test database prior to implementation and run applications/processes against them to ensure accurate and adequate performance.
Develop, document and maintain HR technology procedures manual; train HR staff in procedures to provide back-up assistance.
Develop and maintain complex Excel spreadsheets for various reporting and data archiving projects.
Maintain and train users on the Districts performance evaluation system and processes.
Maintain and assist users on the Districts online training modules.
Maintain a high level understanding of the Districts Applicant Tracking System, provide end user assistance, and liaise with SAAS provider to resolve issues and system upgrades.
Assist in maintaining the HR webpage and posted documents including job descriptions, salary schedules, and collective bargaining agreements on the HR webpage.
Identify placement of new and existing instructors on the adjunct salary schedule in accordance with the collective bargaining agreement and District procedures. Notify instructors and payroll of salary placement; resolve payroll and placement issues.
Maintain and update classified seniority list according to collective bargaining agreement and District procedures.
Operate office machines including computers and related software applications, photocopiers, calculators, and other office equipment as assigned.
Provide backup when needed to greet students, employees and the public; communicate information in person or by telephone where judgment, knowledge and interpretation of policies, procedures and regulations are necessary; receive, answer telephone calls and refer to appropriate staff members.
Meet schedules and timelines, organize multiple projects efficiently and effectively and carry out required project details throughout the year.
Seek and participate in professional development activities.
Other related duties and responsibilities as assigned.
Minimum Qualifications: MINIMUM QUALIFICATIONS
Any combination equivalent to a Bachelors degree and one year of experience or an Associates and three years of experience in Human Resources Technology including data entry, mining, queries, and analysis; customer service and assisting end users on a variety of software and web based systems. Preferred Qualifications: Knowledge of: Basic Human Resources and payroll procedures and processes; applicable federal, state, and local regulations and procedures related to HRIS preparation of complex reports; telephone techniques and etiquette; database management techniques; operation of office machines, computer equipment and applicable software including word processing, spreadsheets, database management and email; correct English usage, grammar, spelling, punctuation and vocabulary; oral and written communication skills; interpersonal skills using tact, patience and courtesy. Ability to: Enter and retrieve data with speed and accuracy; compile, analyze and summarize information and data; perform mathematical calculations quickly and accurately; use independent judgment, initiative and problem solving skills; read, understand and explain technical materials, policies and procedures; analyze and recommend improvements to systems, procedures and methods; meet schedules and timelines; answer telephones and greet the public courteously; analyze situations accurately and adopt an effective course of action; operate a variety of office machines including a computer and applicable software including word processing, spreadsheets, database management, and email; communicate effectively both orally and in writing; establish and maintain cooperative and effective working relationships with others; maintain confidentiality of business records; understand and follow oral and written instructions; work independently and confidentially with minimal direction; exercise tact and diplomacy in dealing with sensitive or confidential matters; sit for extended periods of time; bend at the waist, kneel or crouch. Physical Demands:
Working Conditions: WORKING CONDITIONS Environment: Office environment. Constant interruptions. Full Time/Part Time: Full Time Weekly Working Hours: 40 Work Schedule & Hours: Monday, Tuesday, Wednesday, Thursday, Friday8:00 am5:00 pm Salary Schedule Range: Classified Range 14 Specific Departmental Needs:
Posting Number: 21-057 Number of Vacancies: 1 Desired Start Date: 05/17/2021 Interview Date: 05/14/2021 Posting Open Date: 04/30/2021 Posting Close Date:
Open Until Filled: Yes Special Instructions to Applicants: REQUIRED ATTACHMENTS: Applications missing any of the required documents listed will not be considered. The following documents are required at the time of application:
Resume: Must include length of employment (month/year start & end dates) for each employer.
Cover Letter: Please address how you meet the minimum requirements for this position and any special qualifications you possess.
College Transcripts: Diplomas will not be accepted in lieu of the required transcripts. REFERENCES: The List of Professional References should include at least two current or previous supervisors, and two other references not related to the applicant (including classified support staff). Please include names, e-mail addresses and current telephone numbers for each professional reference in your application. Applicants from sectors other than higher education should submit comparable references. Letters of reference will not be accepted in lieu of the required List of Professional References. TIMELINES:
This position may remain open until filled.
For first consideration, applications must be completed by midnight, Sunday, May 9th.
To apply, visit https://cod.peopleadmin.com/postings/5038 jeid-3704e9cf57032d4ebef9bc494a3c31cc
If you strong confindence you meet the requirement above, please register and sign in to College Of The Desert e-recruitment website with link as follow :
All application will kept strictly confidential.
Only candidates that meet the above qualification will be shortlisted.
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